Preparing to graduate

The ceremony will take place in a large marquee in the University grounds and commences at 2.30pm on Friday 23 September 2016.

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Students in their final year of undergraduate and postgraduate degree programmes based at Harper Adams University who have successfully passed all elements of their course of study. There are separate arrangements for Workforce Development programmes run in conjunction with employers.

If you are uncertain whether you are eligible to graduate, at the Graduation Ceremony, please contact graduation@harper-adams.ac.uk.

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If you have unpaid fees, unless you have reached an agreement with the Director of Finance, your results will not be released and you will not be permitted to attend the Graduation Ceremony. Please contact the Finance Office for further information if you are in this position.

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For graduands, although you do not need a physical ticket, you must confirm whether or not you wish to attend the Graduation Ceremony as soon as possible and no later than 5pm on 5 September 2016 using the online registration form. Your place at the ceremony will not be automatically allocated.

All guests will require a ticket.

Anyone whose award is due to be conferred at an assessment board in September and is not successful will be removed from the attendance list for the 2016 ceremony.

If you have registered your intention to attend the ceremony and are subsequently unable to attend. please amend your booking here.

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No. If you qualify for your award before 23 September 2016 and cannot attend this ceremony, you will be listed on the programme as graduating in absentia and your certificate will be sent to you by secure post. Please ensure the University Registry has your correct contact details by emailing Student Records.

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Graduands should be smartly, but simply, dressed as they will be wearing formal academic gowns (available to hire from J Wippell & Co of Exeter www.wippellgownhire.co.uk) over their day wear. Jeans, shorts and trainers are not appropriate. You should also note that you will be required to walk up a ramp onto the stage and back down, so please take this into consideration when selecting shoes for the ceremony, particularly the height of ladies' heels.

Your academic dress consists of a gown, hood and mortar board. View our gallery of photos of the various Harper Adams University academic dress.

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Accommodation is available to book on campus for the night before and after the Graduation Ceremony. Please note the maximum of one room per student per night. All bedrooms are single, en-suite rooms (linen and towels provided), at a cost of £40 Bed and Breakfast (incl. VAT), payable on booking.

Students may check in to their room from 11:00am on the day of arrival and must vacate their room the following morning by 9:00am, otherwise the cost of an additional night will be charged.

In making a booking for accommodation at Harper Adams University, any costs incurred by the University as a result of damage caused, losses or replacements (including tampering of fire extinguishers), will be charged to the booking holder.

Please click here to book your room. For queries, please contact the Conference office.

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Bringing guests to graduation

Graduands are entitled to a maximum of two tickets for their guests.

All guest tickets must be booked before 5pm on the 5 September 2016 when you register online. Requests after this time cannot be accommodated because of the need to organise seating and catering ahead of the event.

Your guests' tickets will be available for collection from the Faccenda reception desk (see map) from 8.30am until 1.45pm on graduation day, in exchange for your emailed registration receipt which confirms the number of guests you will be bringing.Please ensure you bring this with you.

If your registered guests are subsequently unable to attend , please inform us via this online form.

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There will be 250 additional tickets available, at a cost of £20 each, for guests to view the graduation ceremony in an on-campus lecture theatre with the ceremony shown over a live stream. Graduands are limited to one additional guest ticket which will be allocated on a first come first served basis, following payment. If you would like to purchase an additional guest ticket please indicate so on the online booking form and you will then be directed to an online payment system. Once your payment has been accepted and you have completed registration, your receipt will acknowledge your additional guest ticket. Please note that this receipt should be used to collect the additional ticket from the Faccenda Centre foyer, along with your two complimentary guest entry tickets for the marquee.

Additional ticket holders must be over the age of 18. Any minors must be seated in the marquee with an accompanying adult.

Please note that no refunds will be processed if your plans change or if you are ineligible to attend the graduation ceremony

IMPORTANT: Please note that additional guests will not be seated with you or your other guests in the marquee. Additional guests will only be able to view the ceremony in a separate campus location via live stream. In the interests of the enjoyment of all guests, additional ticketholders will not be permitted to enter/exit the viewing room during the ceremony, except in case of emergency. Please do ensure that your extra guest is fully aware of these arrangements before you purchase an extra ticket.

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Please note that this is a ceremonial occasion and may not be suitable for young children. If guests are bringing young children who may not be able to sit quietly through the entire ceremony they must be prepared to leave the marquee with them if they become restless, at the request of a steward. Stewards will seat all guests with children near the back of the marquee, so as to cause minimum disruption to the ceremony or other guests should they need to leave.

Due to fire regulations and associated capacity limits, we are required to have an accurate count of how many people are in marquee. This number includes babies and children. Therefore please note that all guests, including babies and children, will require their own ticket, from within a graduand's maximum allocation of two in the marquee. Accordingly, graduands should include any babies or children when requesting the total number of tickets that they would like for their ceremony. Please also note that, where ticket is intended for a baby or child, this is mentioned in the 'additional information' section of the online registration form.

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The University will endeavour to make special seating arrangements if requirements are detailed in the 'additional information' section of the online registration form before 5pm on 5 September 2016. Unfortunately we cannot guarantee special seating arrangements unless we are made aware when you book your tickets.

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On graduation day

All car parks will be open on Graduation Day. Staff will be on hand to direct cars as they arrive. If you or a guest requires accessible parking, please indicate this in the 'additional information' section of the online registration form. Other than special passes for disabled drivers/guests, no graduand or guest requires parking permits on the day of the ceremony.

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You should arrive in good time to collect tickets and robes and have your formal photographs taken.

Tickets are available for collection from 8.30am from the Faccenda Centre foyer. You will also be given a Graduation Day campus map for you and your guests.

Robes are available for collection from 8.30am from the Sports Hall and the photography service commences at 8.30am (location to be announced). Completion of these activities may take a couple of hours.

Graduands must be seated in the marquee by 1.45pm, which is 45 minutes before the ceremony commences.

Guests must be seated in the marquee (or live-stream location for additional guests) by 2.15pm at the very latest.

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All graduands are required to register and collect any guest tickets from the Faccenda Centre foyer. You will need to bring your confirmation email with you in order to collect guest tickets. Guest entry to the marquee and live-stream location will only be permitted with a ticket.

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If you wish to have your photograph taken in your academic dress, a photography service provided by Ede and Ravenscroft will be available between 8.30am and 1.45pm and again after the ceremony until 5.00pm. Both single portraits and family photographs will be available. You can read further information regarding the service here and can pre-book your photography via this link.

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These items may be bought or hired directly from J Wippell and Co of Exeter. Orders must be placed in advance www.wippellgownhire.co.uk. On the day, they can be collected between 8.30am and 1.00pm from the Sports Hall.

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A prize presentation will take place prior to the main Graduation Ceremony. If you have won an academic prize, the details of this ceremony will be communicated to you directly. For questions please contact Rose Steele rsteele@harper-adams.ac.uk.

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The Graze Café and Kaldi Café will be open 9.30am to 1.30pm and the main dining room will be open from 8.00am to 10.00am for breakfast and 12.00pm to 1.30pm for lunch. Other venues including hog roast are likely to be available on the day, please watch this space and look for signs on the day.

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The Students' Union will be running a stall on Graduation Day and you will be able to pre-order graduation hoodies. More details will be released soon on www.harpersu.com.

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All graduands are assigned a specific seat with their name on it, in programme order. Graduands are to be seated by 1.45pm at the latest, so that Course Managers can ensure that seating is in accordance with the programme.

Guests take their seats separately from graduands and are advised to do so in good time as guest seating is not pre-assigned and fills up very quickly. Your maximum of two guests may enter the marquee from 1.00pm onwards, and should be seated by 2.15pm. We cannot guarantee admittance after this time.

As stated above, any additional guests who have paid for an additional ticket will be seated in another venue to watch the ceremony by live video stream.

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We are sometimes able to accommodate the late arrival of graduands, although once the proceedings have reached a certain point no latecomers can be admitted. We cannot guarantee access to guests after 2.15pm.

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The Ceremony commences at 2.30pm and finishes at approximately 3.45pm.

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There is a short musical introduction, welcome and address. Following this a steward will lead graduands to the front of the marquee where they wait in line for their name to be announced. Once their name is announced, graduands walk across to the centre of the stage where our Guest of Honour will shake their hand in celebration of their award. Graduands then continue across the stage and down the ramp before returning to their seat from the opposite end of the row from which they left.

After all awards have been announced and the Guest of Honour and Student Union President have addressed the congregation, the Chair of the Board of Governors closes the proceedings. The platform party then leaves the marquee, followed by the new graduates, led by stewards, and guests should follow promptly.

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For guests who are unable to attend, the ceremony will be streamed live on the Harper Adams University website. A recording will remain available for one month following the ceremony.

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A complimentary, light afternoon tea is provided for graduates and guests in a location specific to your course area. It is important that you and your guests attend the appropriate venue for your course area for catering purposes.

Please make arrangements to meet guests following the ceremony at these assigned venues, which will be shown on your Graduation Day campus map. It is important that the processional party vacates the area immediately surrounding the marquee so that there is available space for others to exit the marquee behind them.

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We will endeavour to distribute all certificates in the Sports Hall following the end of the graduation ceremony when you return your gown. Staff will be available to hand out all certificates until 6pm. Official photographers use 'mock' scrolls for the photographs.

If graduands attend the ceremony and forget to collect their certificate in person within the time set out, it will either:

  • Be sent out to their registered home address by secure postage, after they have paid the cost for doing so (£20) or
  • Be collected in person, by prior arrangement only, with the Examinations Office.

Occasionally, it has not proved possible to distribute all certificates on the day of the ceremony, due to the security conditions associated with the external production of the certificates, which are valuable documents. On such occasions, the certificates are sent by secure postage to the registered home address of each graduate, at the University's expense.

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Yes, but only if you work with the Press Team to prepare a story about you and your award. Look out for requests from the press office, via email and social media, to take part in photo shoots, videos and interviews.

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Yes. If the weather affects key information we previously communicated, we will let you know the changes when you register and collect your tickets. In the event of inclement weather, please encourage your guests to use all available areas to shelter, eg Kaldi café, QMH Dining Room (downstairs), Weston, SU Bar, as well as the Faccenda Centre foyer. If it is very wet the marquee will open as soon as possible after a prize event in the morning so graduands and guests can enter earlier than usual. Please watch and listen for information on the day, including the display screens around the campus.

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Contractors are currently installing a new heating ring-main network across campus as part of our Sustainable Transformation Energy Project (STEP). Read more here.

Sustainable Transformation Energy Project

Please email graduation@harper-adams.ac.uk with any additional questions, or for urgent queries please contact Sarah Bowen on 01952 815011

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