The following policies, procedures and guidance have been collated to provide applicants and students with easy access to the arrangements by which students’ studies and everyday student life, whilst at Harper Adams University, are governed.
These are updated regularly and apply to all students studying at Harper Adams University in all years of study. The detailed arrangements, which are accessible through the web links, are subject to periodic review, through approved decision making processes. These often involve committees which include student representation, although a small number are designated to staff members, by the Board of Governors.
The University reserves the right to make changes to these documents at any time if necessary, for example, it is required in order to: comply with changes to the law, governmental policy, guidance or to take account of a ruling by a court or similar body; comply with any changes required by the Higher Education Funding Council for England (HEFCE) or any successor or other relevant regulatory or funding body; implement new methods or improvements to the provision of services; to assist in the delivery of services; to incorporate good practice or sector guidance; to ensure fitness for purpose; to correct errors.
Such changes will normally be brought into effect for the following academic year, although it may be necessary to introduce changes earlier, for example, to comply with a change in the law or where the change is in the interests of students. The University will upload the updated version of the document to this webpage as soon as reasonably practicable.
Academic Appeals Policy - For requests to explain or review the assessment decisions of an assessment board, academic misconduct panel or placement panel. An editable version of the Stage 2 Formal Academic Appeal Form can be accessed here.
Academic Quality Assurance Manual - Manual intended to serve as a definitive source on arrangements for
assuring the standards and enhancing the quality of the University's
entire academic provision. Section 3, in particular, outlines how students are consulted on making changes to courses.
Acceptable Use Policy - Agreement within which users are permitted access to the University's Information Services
Accommodation Agreement - Outlines the Conditions of Residence, dates of residency, deposit information, tenant responsisbilities and arrangements should a student withdraw from study.
Admissions Policy - Outlines the university's goal to provide equal opportunity for all
individuals, regardless of background, to gain admission to a course
suited to their ability and aspirations. The policy also highlights the
procedure for complaints about the handling of an admissions decision.
Assessment Arrangements - This document aims to provide a reference point for staff and students on the assessment arrangements operated at Harper Adams University. It reflects both approved policy and, for students whose studies are based at Harper Adams, also details the operational aspects. This document has been developed in line with the National Union of Students’ principles for effective assessment and good feedback. It also reflects the guidance issued by the Quality Assurance Agency for Higher Education.
Assessment Regulations 2016/17 - Details the level of achievement that you must satisfy in your assessments in order to qualify for progression to the next stage of your studies, including from placement, or for an award. These regulations are updated annually and published for the current academic session
Attendance Policy - This sets out the expectations of student attendance and specifies the procedures that will be followed where the level of an individual student’s attendance is unsatisfactory, and which might result in withdrawal from the University.
Campus Regulations - Outlines general campus regulations (beyond halls of residence) covering visitors, use of buildings and facilities, general damages, general health and safety, bikes, illegal substances, firearms, fireworks, pets, recycling, smoking
Community Charter - A vibrant academic community at Harper Adams requires a partnership between all those who contribute to university life. The charter outlines the general principles of this partnership and details how these will be enacted. Although not a legally binding contract, it acts as a statement of intention and expectation for students and staff members of the University.
Complaints Procedure - The arrangements by which registered students may complain about a service provided by the University or a contractor appointed by the University. Editable versions of the Representative Nomination Form and Stage 2 Formal Complaints Form can be accessed here.
Data Protection Policy - This includes details on the purposes for which personal data is held, the categories of data held, the safeguards in place, who data may be disclosed to and student’s and the University’s responsibilities regarding data.
Disability (Policy and Guidance for Applicants and Students with Disabilities) - The arrangements by which disabled students are supported and reasonable adjustments are considered in circumstances where the University’s inclusive learning, teaching and assessment arrangements are insufficient to take into account an individual’s disability. Applicants with a disability are encouraged to make early contact with the University’s Disability and Learner Support Manager, so that individual needs can be assessed and agreed in advance of enrolment.
Examination Rules - This policy specifies the arrangements by which examinations are organised and the expectations of student conduct, and includes the penalties applied when those expectations are contravened.
Fees and Charges 2016/17 - A guide to the charges all students may face relating to their time at the
university, including tuition fees, accommodation and other course and
activity related costs.
Fees and Charges 2017/18 - A guide to the charges all students may face relating to their time at the
university, including tuition fees, accommodation and other course and
activity related costs.
Fitness to Study Assessment - The assessment form used, where necessary, to review an individual’s fitness to study due to mental and other health related reasons. This form is part of the Health and Wellbeing Policy and should be read and completed in conjunction with reading the policy.
Health and Wellbeing Policy - Outlines the University's position on mental health support for students and the arrangements by which both mental and physical health concerns are considered in relation to a student's fitness to study.
Inclusivity (Guide to Inclusive Learning, Teaching and Assessment) - A guidance document which help tutors to think about how teaching and supporting learning can best address the needs of a diverse student population. It provides guidance to encourage reflection and discussion.Some points are advisory, others are mandatory expectations.
Information Security Policy - Sets out appropriate measures through which the University will facilitate the secure and reliable flow of information, both within the University and in external communications.
Intellectual Property Policy - Outlines the way in which intellectual property (the production of original intellectual or creative activity) is dealt with at Harper Adams University.
Learning, Teaching and Student Experience Strategy - The strategy document provides a reference point and information on all activities that enable and support the students’ learning and teaching experience, including our areas of ongoing development.
Mitigating Circumstances (Arrangements for Claiming Mitigating Circumstances) - Specify the arrangements for requesting extensions to coursework deadlines, deferal of examination due to illness or other incapacity or requests for consideration of impact on student performance due to circumstances outside of the control of the student. Editable versions of the extension request form and the deferral/condonement request form can be accessed here.
Placement Arrangements - This item is available on request. Undergraduate degree courses at Harper Adams University are sandwich degrees and include a mandatory placement period. Applicants are invited to contact the Placement office for the current placement handbook for each specific course at email@example.com.
Postponement (Thinking of Postponing: Where to start?) - A comprehensive guide into the steps that a student needs to consider when wishing to postpone their studies, including the circumstances where postponement is permitted, ensuring that all paperwork is in order, the implications of doing so and who to speak to.
Recording (Policy for Student Recording of Classes) - Sets out when classes can be recorded, and when they cannot. States the ways in which it is appropriate to use in-class recordings and particularly the expectations around storing and distributing recordings. This policy is relevant to staff and students.
Residential Regulations - Sets out the expectations of students living in University accommodation, generic damage charges and fines, deposits, ID and key replacement charges
Safeguarding Policy - Sets out the arrangements by which children and vulnerable adults are safeguarded from harm and all members of the University community are protected from radicalisation.
Social Media Policy - Sets out the expectations of students when communicating via social media, particularly where that communication might be deemed to represent the university or infringe upon the rights or personal safety of fellow students and of staff.
Student Disciplinary Policy - Procedures by which complaints about the behaviour of other students are dealt with, including complaints by students as well as by staff
Student Handbook 2016-17 - A range of useful information covering the support and resources that are available to help students, the Students' Union and the Community Charter, as well as reference points to other important information.
Student Safety Handbook - This item is available on request, please contact firstname.lastname@example.org to request a copy of this document. The Student Safety Handbook provides an overview of safety information for students. All students will receive a safety induction on arrival. This will include the explanation of emergency procedures and introduce the relevant safety regulations, arrangements and precautions which students are required to follow.
Term dates - Undergraduate term dates and reassessment periods during which students are expected to be available for study and assessment. Freshers' registration and induction for undergraduate students commences on the Wednesday preceding week 1. Dates for tuition and assessment points for Postgraduate students are available on request from email@example.com.
Under 18 Students Agreement - This item is available on request, please contact firstname.lastname@example.org to request a copy of this document. This agreement covers the arrangements by which under 18 year age students and their parents are required to signify their agreement to: a limited number of consents; restrictions on access to alcohol; late night curfews; and advice on planned duration and location when students leave the campus. This agreement stays in force until a student reaches their eighteenth birthday.
Whistleblowing (Speaking Up: The Whistleblowing Procedure) - The University is committed to ensuring that it, and the people working for it, comply with the highest standards of openness, honesty and accountability. This policy lays out the procedure to be followed in investigating and, where appropriate, acting upon a disclosure of information or allegation of serious wrongdoing made by a person, or persons, within the University which is in the public interest